Frequently asked questions
When and where is the Horsell Village Show?
This year's show will be held on Saturday 24 July 2021 at Horsell C of E Junior School, Meadway Drive, Horsell.
Who runs the show?
The show is organised by a sub-committee of the Horsell Residents’ Association.
Can I get involved?
New volunteers are always welcome. If you have any questions please contact Marion Piper on email@example.com. We are specifically looking for help on Friday afternoon before the show, on the show day and again on Sunday after the show to help dismantle the marquees. Just an hour of your time could make a real difference.
Do I have to live in Horsell or Woking to enter the show?
There are no residential requirements. We welcome entries from everyone who wishes to take part.
How do I submit an entry for the show?
Download the entry form from the website and email to firstname.lastname@example.org by Saturday 17 July 2021. Entry forms cannot be accepted on the day of the show.
What happens on the day of the show?
Entries must be brought to Horsell C of E Junior School between 8.00 am and 10.15 am, (photographs with Velcro (hook side) attached at the corners must be received by 9.30 am). On arrival you will be given an entry card corresponding to each entry which you must place alongside your exhibit. Stewards will be on hand to show you where each class is being displayed. Judging begins at 10.30 am and everyone except judges and stewards must leave the show marquees by then. The marquees remain closed to the public until the show opens and judging has been completed. Whilst we make every effort to prevent visitors from touching the entries, this can be difficult to enforce. We protect cookery and craft items with cellophane after judging has taken place and have signs in the marquees asking people not to touch any entries. We cannot take any responsibility for items entered in the show.
When can I take my entry home?
Entries can not be removed before the prize giving has been completed around 5.30 pm to allow visitors to enjoy the full range of entries. Any items not collected when the show ends become the property of the Horsell Village Show Committee.
Can I submit two entries or more in one class?
Entrants can submit a maximum of two entries in a class.
Can I enter something made at an evening class or jointly with friends?
You can submit entries which you made at an evening class provided you made them without assistance from another person. Unless the show schedule specifies that classes are for groups, entries must be made by just one person.
How recently should craft items have been made or photographs taken?
We like to exhibit current items, so craft or photographic entries may not predate last year’s show.
Who judges the entries?
In the Adult Divisions our judges have achieved standards set by relevant organisations such as the Royal Horticultural Society, NAFAS or the WI. Some classes in the Fun & Novelty Division and some of the children’s classes may be judged by the committee or suitable nominated individuals.
Why must I pay an entry fee?
The show is not a profit-making enterprise but a community event; however, we have to meet significant costs including the hire of the venue, judges’ fees and professional entertainments such as Punch and Judy. We also offer cash prizes to successful entrants so the modest entry fees paid by adults together with the entry charge at the gate provide important sources of income. Children do not pay an entry fee for Division I.
What are the prizes worth?
This does not apply to the 2021 show. Most first prize winners in the adult divisions win £1, second prizes 60p, and third prizes 40p except where specifically stated eg £5 for the best Victoria Sandwich in Division D (Cookery). Children do not receive cash prizes in Division I (unless they win the heaviest marrow class) but rosettes will be awarded for exceptional entries.
What happens if I win a trophy or medal?
Medals are yours to keep but trophies remain the property of the Horsell Village Show Committee and are held by the winner for one year only. If the trophy has been engraved with the names of previous winners then your name will be added to the list. In this case you should hand the trophy back at some point during the year and the show committee will make arrangements to have the cup engraved. In June the following year you must return the trophy to the show committee. The Horsell Village Show Junior Prize is kept permanently by the winner.
Overall winners of children’s prizes All points awarded to a child in any individual class count in establishing the overall winner in each age group, points awarded for group entries do not count.
Please play fair!
All exhibits must be your own work. Whether they come from your garden, your kitchen or your imagination, they must have been cultivated, cooked or created by you.